School action plan

Strategic objective No. 1: Enhanced institutional governance and management (Financial capacity, autonomy and sustainability)

 Strategy 1: To ensure that laid down administrative mechanisms are in place

No.

Target

Activity(s)

Indicator

1

Departmental meetings held every three months by December 2014

Departmental meetings to take place regularly

Departmental meetings took  place regularly

2

School committees’ meetings held  every three months by December 2014

School committees’ meetings to be held regularly

School committees’ meetings were held regularly

3

School board meetings held as per almanac

School board meetings to be held as per almanac

School board meetings held as per almanac

 Strategy 2: Equip staff with administrative and managerial skills

No.

Target

Activity(s)

Indicator

1

Continuing education on administration and management conducted by June 2014

Conduct continuing education on administration and management at all levels

Continuing education on administration and management conducted

 Strategy 3: Ensure conducive relationship between School of Dentistry and other stake holders

No.

Target

Activity(s)

Indicator

1

Implementation of the memorandum of understanding between MUHAS and MNH reinforced by June 2014

Monitor implementation of  MOU between School of Dentistry and MNH

MUHAS MNH memorandum operational

2

Communications maintained by Dec. 2014

To maintain regular communications with MoHSW, MNH and students organizations

Communications maintained between the School of dentistry and MoHSW, MNH and students organizations. School boards conducted as per almanac and all stakeholders invited and attended

 Strategy 4: Ensure updated records of instruments and equipment

No.

Target

Activity(s)

Indicator

1

Inventory updated by December 2014

To Maintain updated departmental inventory

Inventory updated and maintained

2

 

 

 

 Strategy 5: Ensure adequate employment of administrative and technical staff by MUHAS

No.

Target

Activity(s)

Indicator

1

A proposal on the recruitment of administrative and technical staff in place by June 2014

  • Build case at University level for recruitment of administrative and technical staff.
  • Recruit administrative staff as funds permit  

Administrative and technical staff recruited  

2

 

 

 

 

Strategic objective No 2: Expand students enrollment

Strategy 1: To inculcate interest for postgraduate training among undergraduates

No.

Target

Activity(s)

Indicator

1

Create an environment that allows interactions of teachers and students by June  2014  

  • Maintain good rapour with students during training through close supervision, close assistance, close guidance and role modeling.
  • Consistently encourage the importance of joining PG studies by respective instructors.
  • Positive reinforcement (prizes to best students)
  • Medical and dental professional meetings
  • Supervision and mentoring of students done
  • Prizes for best performers in place
  • Students attend Medical and dental professional meetings 
 

 Strategy 2: Mentor undergraduates to attain better GPAs in undergraduate courses

1

Monthly meetings between year conveners and students conducted by Dec. 2014

Year conveners to meet students regularly and encourage them to work hard for better performance

Meetings between year conveners and students held regularly

2

Academic advisors to meet students regularly throughout 2013/2014

  • Academic advisors to meet students regularly and encourage them to work hard for better performance.
  • Conduct continuous assessment tests.
  • Marking and timely feedback of the CAT.
  • Appropriate advice to students as soon as CAT feedback is received

Meetings between academic advisors and students held

 

 

 

 

 

Continuous assessments tests held

 

 

Timely feedback to students done.

 

 

Feedback to students given 

3

Meetings of students and the Dean organized by March 2013

  • Meeting of staff and students under the chairmanship of the Dean.
  • Organize annual recreational activities between staff and students.
  • Establish a social networking media.

Meetings of staff and students held.

 

 

 

 

Annual recreational activities held

 

 

 

 

Social networking media established

 Strategy 3: Attract privately sponsored PG students

1

Advertise the postgraduate programmes offered in the School of Dentistry

  • Advertize and promote our PG programs through interaction with professional associations of the neighbouring countries.
  • Advertize and promote our PG programs through brochures, school websites, TDJ, medical and dental professional meetings, alumni, e mails to networking, interactions with other dental schools in the region  

Advertisement of postgraduate programmes done.

 

 

 

 

PG programmes advertised in the school brochures and in professional meetings within and outside the country.  

 Strategy 4: Establish new demand driven undergraduate and postgraduate programs

1

Need assessment conducted by December 2015

  • Conduct needs assessment for new dental programs locally and regionally.
  • Prepare and accredit new demand driven programmes

Need assessment conducted

 

 

 

 

New demand driven programmes prepared and accredited

 Strategic objective No 3: Improved quality in teaching and learning

 Strategy 1: To ensure that staff are able to inculcate MUHAS competencies to students

1

Workshop conducted by June 2014

  • Conduct workshops and seminars on teaching competency based curriculum.

 

Workshops and seminars on teaching competency based curriculum conducted

 

 

 

  Strategy 2: To ensure availability of teaching materials and instruments

1

Ordering plan in place and operational by March 2014

  • Prepare ordering plan of instruments and materials.
  • Order instruments and materials as per ordering plan
  • Order essential textbooks and references books.  

 

Ordering plan in place.

 

 

 

 

Ordering of instruments and done as per plan

 

 

 

Books in place

       Strategy 3: To ensure functional equipment and instruments

1.

Maintenance plan in place and adhered to by March 2014

  • Prepare routine maintenance plan.
  • Maintain equipment as per laid down plan
  • Stock essential spare parts 

Maintenance plan in place

 

Maintenance of equipment and instruments carried out

 

Essential spare parts in stock 

 Strategy 4: Ensure availability of basic office equipment and facilities for staff

1.

Ordering plan in place by June 2014 

  • Identify basic equipment missing and or needing replacement
  • Order basic office equipment and facilities as funds allow

Office equipment and furniture in place

 Strategic objective No. 4:  Enhanced capacity and quality in research

Strategy 1: To build capacity of staff to conduct research

1.

Capacity building to members of staff by December 2015

  • Maintain links with PhD promoters in terms of expertise and funding.
  • Young members of staff to work with experienced researchers within and outside the country
  • Staff to enroll for PhD  

Links with PhD promoter maintained

 

 

 

 

Young member mentored by senior members

 

 

 

 

 

 

 

Staff enrolled for PhD

2.

Ongoing research activities published by December 2014

  • Publish ongoing research projects

Ongoing research projects published

 Strategy 2: To improve environment for research

1.

Research environment improved by December 2014 

  • Provide protected time for research
  • Update research areas periodically
  • Improve clinical records archives
  • Improve internet connectivity   

Protected time for research for academic members of staff provided

 

Research areas updated internet connectivity improved

 

Clinical records improved 

 Strategy 3: Inculcate research dissemination culture

1

Ongoing research activities published by December 2014

  • Publish a list of ongoing research activities on the school website

 

List of ongoing research published

2.

Targets for research and publications for each member in place by June 2014

  • Set and monitor targets for research and publications for each staff
  • Disseminate all research findings done in school through journal clubs; publications; research day
  • Submit research findings to MoHSW for use in planning oral care
  • Repackage all research results for use at local area of research

Targets for research set for each staff

 

 

 

Research findings disseminated

 

 

 

 

 

 

 

Research findings submitted to MoHSW

 Strategy 4: Encourage staff to apply for research funding

1

Research proposal bank in place by June 2014

  • Build a research proposals' bank

Bank of proposals created 

2

Staff updated on funding by March 2014

  • Update staff with available research funding opportunities

Staff updated on research funding opportunities

 Strategic objective No. 5:  Enhanced Clinical and Community Services

Strategy 1: Ensure best practices in clinic and outreach programmes

1

All staff trained on best practices by December 2014

  • Take stock of our current clinical practices.
  • Take stock of current best clinical practices globally
  • Train staff on current best practices

Stock of our current clinical practices taken

 

 

Stock of current best practices taken

 

 

 

Staff trained on best practices 

2

Equipment and supplies updated by 2017

  • Update clinical equipment and supplies in line with evidence based clinical practices

Clinical equipment and supplies updated

 Strategy 2: Strengthen health information management system (HIMS) for better oral health care practices

1

Equip all dental clinical rooms with computers connected to the LAN by April 2014

  • Connect LAN in the clinical rooms.
  • Procure computers

LAN connected

 

 

Computers procured

2

Change the conventional dental x ray machines to digital ones by April 2014

  • Procure digital x rays

Digital x rays procured

3

To train all clinical staff, nurses and supporting staff on the use of HIMS software by April 2014

  • Run training of staff

Training of staff done

4

Provide IT support for the running of the HIMS software  by April 2014

  • Post one IT staff to support the HIMS system

IT staff posted

 Strategy3: Diversify clinical and community activities/procedures

1

Clinical and community activities/procedures diversified by December 2014

 

  • Introduce soft tissue reconstruction in maxillofacial surgery

Soft tissue reconstruction introduced and practiced

2

Implantology practiced by December 2015

  • Introduce implantology

Implantology introduced and practiced

3

Fixed prosthodontics  introduced by December 2014

 

  • Introduce fixed prosthodontics

Fixed prosthodontics introduced

4

Introduce functional orthodontic appliances by December 2015

  • Introduce functional orthodontic appliances

Functional orthodontics introduced and practiced

5

Fissure sealants  introduced by December 2014

  • Introduce application of fissure sealants

Fissure sealants application introduced and practiced

 Strategic objective No. 6:  Enhanced financial capacity and sustainability

Strategy 1: Increase the sources of internally generated funds

1

Enrollment increased by December 2014

  • Increase enrollment of privately sponsored students into postgraduate programmes
  •  

Enrolment of private postgraduate students increased

 

 

 

 

 

 

 

 

 

Improve income generated from clinical services

  • Expedite the implementation of the agreed modality of distribution of funds accruing from the patients' fees treated in the school of dentistry building;
  •  

Distribution of funds from patients payments implemented

 

2

Outreach clinics conducted by June 2015

  • Conduct private outreach dental services

Private outreach clinics conducted

3

Two continuing and professional education courses conducted by December 2014

  • Conduct continuing education and professional development courses

Continuing professional education courses conducted

4.

Consultancy services established by December 2014

  • Establish consultancy services

Consultancy services established

 Strategy 2: Strengthen externally generated sources of funding

1.

Courses advertised in newspapers and the School and University websites by December 2014

  • Increase enrollment of foreign students into undergraduate and postgraduate programmes through advertisement.
  • Scale-up the number of elective students coming to School of Dentistry through advertising
  • Establish and strengthen relationship with foreign development partners through networking
  • Secure international research grants

Running postgraduate programmes advertised

 

 

 

 

 

 

 

 

 

Elective students increased

 

 

 

 

 

 

International relationship/links secured

 

 

 

 

 

 

 

Research grants secured

 Strategy 3: Operationalize the develop a business plan for the school

1.

A business plan for income generation activities  operational by December 2014

 

  • Start operationalization of  the developed Business plan by 2014

 

Business plan in operation

 

 Strategic objective No. 7: Strengthened international links

Strategy 1: To strengthen existing links

1.

Proposal to renew collaborative activities with Radboud University, Nijmegen written by December June 2014

  • Write a proposal to renew collaborative activities with Radboud University, Nijmegen

Proposal written and submitted

2

Implementation of MoU between MUHAS and Miracle Corners of the World (MCW) monitored by December 2014

 

Monitor and report the implementation of  MoU between MUHAS and MCW

 

Report of implementation of  MoU between MUHAS and MCW submitted

 

 Strategy 2: To establish new links

1

proposals for establishing links with Bergen, Turku and Illinois Universities, MCW US written by December 2014

  • Prepare proposals for establishing links with Bergen, Turku and Illinois Universities,

Proposal written and submitted

 Strategic objective No. 8: Mainstream gender in the School of Dentistry

Strategy 1: Sensitize the School of Dentistry community on gender issues

1

One seminar for students and one for staff held by June 2014

Hold gender sensitization seminars for students and staff

Gender sensitization seminar held

2

Gender policy to be available to School of Dentistry members by March 2014

Popularize the University gender policy to the School of Dentistry community

Gender policy known to School of Dentistry community

 Strategic objective No: 9. Prevent HIV/AIDS and other infections among students, staff and patients

Strategy 1: To bring about  behavioural change regarding HIV/AIDS among staff and students

1

One workshop  on prevention  and control of HIV infection at workplace held by December 2014

Conduct one workshop on prevention  and control of HIV infection at workplace

Report on  conduction of Workshop on prevention  and control of HIV infection at workplace available

 

 Strategy 2: To ensure prevention and control of cross-infection in dental practice

1

At least two continuing education on prevention and control of cross infection in dental practice held by December 2013

Raise awareness on accidental injuries and post exposure prophylaxis (PEP) policy among workers in the dental school

  • Introduce vaccination against Hepatitis B

Vaccination against hepatitis B made available to staff

2

Recommend on introduction of vaccination against Hepatitis B to The MoHSW by Dec 2015

 

Advocate on  introduction of vaccination against Hepatitis B

 

Report on advocacy and dialog with MoHSW

 

 Strategy 3: To create optimum environment for prevention of HIV/AIDS and other infections

1

Adequate protective gear in place  by December 2014

  • Provide adequate protective gear in clinics
  • Put in place infection control protocol

Protective gear available to staff and students

 

 

Infection control protocol in place

Contact US

SCHOOL OF DENTISTRY
P.O. Box 65014
Dar es Salaam
Tel: Direct: +255-22-2150564, Tel: +255 22 2150302-6 (Ext. 1259 Dean, 1260 OMS)
Fax: +255-22-2150465
E-Mail dsden@muhas.ac.tz